Information Access

Anyone is able to make an information access request to a public authority for information. The University of Lincoln, defined as a public authority, as defined by the Act, is obliged to provide information through information access requests or its established publication scheme.

A request for information must be made in writing (including electronic means) and the applicant is entitled to be informed; whether the information is held, to have that information communicated to them, or to be provided with an explanation why this cannot be done.

The Information Compliance Team deals primarily with three types of information access requests, Subject Access Requests (SARs), Freedom of Information Request (FOIs), and Third-party requests.

Subject Access Requests (SARs)

A Subject Access Request (SAR) gives an individual the right to obtain a copy of his or her personal data, as well as other supplementary information. It helps an individual understand how and why the University is using an individual’s data, and to check that this is being done lawfully.

Individuals can make a SARs verbally or in writing. The University is obliged to answer within one month of receipt of the request, but it is possible to extend this time limit by a further two months if the request is complex or if an individual submits multiple requests.

To submit a SAR to the University, please complete the Subject Access Request form and email this to the Information Compliance team at compliance@lincoln.ac.uk ,or by post (address noted below) and precisely outline what personal data you are requesting. A scan of a valid ID must be sent along with the request in order to provide proof of identity.

Freedom of Information Requests (FOIs)

Anyone has a right to request information from a public authority such as the University of Lincoln. The University has a duty to tell the requester whether the University holds any information falling within the scope of the request, to provide that information, or to be provided with an explanation why this cannot be done. The University has 20 working days to respond to a request.

For a request to be valid under the Freedom of Information Act, it must be in writing. To submit an FOI to the University, contact the Information Compliance team at compliance@lincoln.ac.uk,or by post (address noted below), and precisely outline what information you are requesting.

Freedom of Information Policy Summary

Publication scheme

In addition to managing Freedom of Information Requests (FOIs), the University must publish information proactively. The Freedom of Information Act requires every public authority to have a publication scheme, approved by the Information Commissioner’s Office (ICO), and to publish information covered by the scheme.

University of Lincoln Publication Scheme

The University has adopted the model publication scheme approved by the Information Commissioner’s Office (ICO). The University’s publication scheme is available publicly:

The publication scheme either indicates that information is available on the website or provides contact details for the relevant department. Staff should be aware that where the publication scheme indicates that information is held and is accessible, any request for information received should be responded to within 5 working days.

Requests for information not included within the publication scheme would be managed according to a Freedom of Information Request.

Other requests or questions?

With any other requests or questions about your personal data, please contact the Information Compliance Team at compliance@lincoln.ac.uk.

With regard to your personal data, you have the right to be informed, the right to seek rectification, the right to erasure (or known as the right to be forgotten), the right to restrict processing, the right to data portability, and you have rights in relation to any automated decision making and profiling undertaken.

External links

Contacts

The Information Compliance Team remains ready to manage information requests, be these SARs, FOIs or other types of requests or simply questions.

Requests for information should be made by email to compliance@lincoln.ac.uk, or in writing to:

  • Information Compliance
  • Secretariat
  • University of Lincoln
  • Brayford Pool
  • Lincoln
  • LN6 7TS

Please include your full name in the request, and your address if sending by post. Include a copy of a valid ID in order to provide proof of identity.

Information access requests received by other University members of staff or departments should immediately be forwarded to the Information Compliance Team at compliance@lincoln.ac.uk to allow the University to respond within the legislative timeframe.